Last Updated:  08/21/2018

NADOHE Privacy Policy

 

BY USING OR ACCESSING OUR WEBSITE OR BY PROVIDING PERSONAL INFORMATION TO US ON OR THROUGH THIS WEBSITE, YOU CONSENT TO THE COLLECTION, USE AND DISCLOSURE OF THAT INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY. IF YOU DO NOT AGREE TO THE TERMS AND CONDITIONS OF THIS PRIVACY STATEMENT, PLEASE UNDERSTAND THAT YOUR USE OF THE NADOHE WEBSITE MAY NOT BE OPTIMIZED.

General

This Privacy Policy sets forth the privacy practices and policies of the National Association of Diversity Officers in Higher Education (“NADOHE,” “us,” or “we”).  NADOHE is committed to respecting and protecting your privacy and helping you make the most of your time on the Internet within a trusted environment. This NADOHE Privacy Policy (“Privacy Policy”) governs our data collection, usage and services and applies to NADOHE’s website: www.nadohe.org. This Privacy Policy discloses how we collect, protect, use and share information gathered about you on our Website. Data you provide to us through your use of the NADOHE website helps to inform the NADOHE about how best to provide you with a fulfilling user experience as it relates to our mission. Our goal is to make sure your data is secure, and that NADOHE only uses your data subject to the terms and conditions set forth below. If you use the Website you explicitly agree to the terms and conditions of the Privacy Policy in effect at the time of your use.  We hope that this disclosure will help increase your confidence in our Website and enhance your experience on the Internet.  Please read our Privacy Policy to understand: 

Information NADOHE Collects

To receive certain benefits of using the Website, you may be required to provide your personally identifiable information, including name, email address, physical address, phone number, job titles, credit card information, and other employment and background information (“Personal Information”).  If you do not agree with the collection of this Personal Information, you should not use the Website.  The following describes the types of personal and other information we may collect about you, and how we use and maintain that information:

  1. 1.     Personal Information

“Personal Information” is Data that you provide to us, or that we may otherwise collect, that identifies you directly. By providing Personal Information through our Website you explicitly agree to our collection and use of that information as described in this Privacy Policy. If you choose to interact with the Website in ways including but not limited to applying for or renewing your NADOHE membership, participating in online surveys, registering for meetings, participating in webinars, and submitting information, including on any NADOHE web-based forms, we will retain the information you submit to respond to your inquiry and consider your request. You also agree that we may use any information that you provide for our general purposes, and may share it with our affiliates and third parties, only as described in this Privacy Policy.

Before you can utilize some portions of our Website, we may require that you register and provide us with your contact information and generate a password.  This registration information may be used, for example, for identification purposes, to communicate with you regarding your account with us or to facilitate the functioning of our Website. If you provide us with a telephone number, you expressly agree that we, or our authorized agents, can use that number to contact your about your account, or about NADOHE and its associated activities. If you provide us with your email address, you agree that we, or our authorized agents, can send you emails about your account, or about NADOHE and its associated activities. We may keep any information that you provide to us indefinitely. 

  1. 2.     Non-Personal Information

“Non-Personal Information” can be technical information, or it can be demographic information, such as your ZIP code, other geolocation data or interests. This information can be automatically collected through the use of cookies. Non-Personal Information does NOT identify you personally but may be tied with other data to identify you. Here are some examples of the Non-Personal Information that is collected by NADOHE and a description of how this information is used:

  • Internet Protocol (IP) address – Your IP address is a number that lets computers attached to the Internet know where to send you data. Our web servers may collect the IP address of visitors to our Website. This information may be aggregated to measure the number of visits, average time spent on the Website, pages viewed, etc. We may use this information to measure the use of our Website and to improve the content we offer. We may share with third parties this experiential information or other data on an aggregated basis without the use of any information that personally identifies you.  
  • Cookies – NADOHE Websites use “cookies” to improve functionality and usability. We use this information for planning, tracking, and to improve the technical functions of our sites. By using the NADOHE Website, you are consenting to our use of cookies in accordance with the terms stated in this Privacy Policy. For more information about cookies, please see below.

Please note that both IP address and Cookies are considered aggregated data, which is not personally identifiable, to be Non-Personal Information as described in this Privacy Policy.

  1. 3.     Automatically Collected Information

When you visit the NADOHE Website, we may automatically collect information through the use of cookies. This information may include the browser or operating system you use, your IP address, or the time and ate you have viewed certain pages on NADOHE websites. Please see the “Use of Cookies” section below to find out more about how we use cookies and similar technologies.

How NADOHE Uses Your Information

WE USE YOUR DATA TO CONTACT YOU, PROVIDE SUPPORT FOR YOUR MEMBRSHIP, CONDUCT SURVEYS AND PERSONALIZE OUR SERVICES TO YOU.

Except to the extent necessary to fulfill our business obligations as described in this Privacy Policy, we do not sell, transfer, or otherwise disclose to third parties any of the Personal Information that we collect directly from or about you. We may use this information to measure the use of our Website and to improve the content we offer. We may share with third parties this experiential information or other data on an aggregated basis without the use of any information that personally identifies you. 

We may use Personal Information that is collected through the NADOHE website in the following ways

  • To provide member related services;
  • To deliver services, such as information or newsletters you request or purchase;
  • To alert you to special offers, updated information and other new services from NADOHE, other third parties, or to forward promotional materials;
  • To process your order and, if necessary, to contact you regarding the status of your order;
  • To fulfill the terms of a promotion;
  • To ensure the Websites are relevant to your needs;
  • To help us create and publish content most relevant to you; and
  • To notify you about a material change to this Privacy Policy.

Cookies

COOKIES ARE USED TO RECOGNIZE USERS WHEN THEY COME BACK TO OUR SITE, TO LEARN ABOUT WHICH PAGES ARE THE MOST VISITED, AND TO ASSIST WITH A SINGLE SIGN-ON ACROSS THE NADOHE WEBSITE.

Cookies are text files sent by Web servers to Web browsers and are stored on the user’s computer or mobile device. Cookies may be either “persistent” or “per-session” cookies. NADOHE uses persistent cookies to enable our website to recognize you when you visit or return to the NADOHE website. Persistent cookies will remain on your computer until you delete them or automatically expire at their expiration date. Per-Session cookies are temporary cookies that typically expire at the end of the web browsing session on a website. NADOHE uses per-session cookies to keep track of your browsing on the NADOHE website. Per-Session cookies expire at the end of the user session. 

How NADOHE Uses Cookies

Like most websites, we employ “cookies” or similar technologies on certain pages of our Website. Cookies make the use of the Website easier by, among other things, saving your preferences. We may also use cookies to deliver content tailored to your interests. Our cookies may enable us to relate your use of our Website to Personal Information that you previously submitted. The information that we collect with cookies allows us to statistically analyze usage of our Website, and to improve and customize our content and other offerings. However, we only disclose information collected with cookies to third parties on an aggregated basis without the use of Personal Information.  Cookies are not considered Personal Information under this Privacy Policy.

NADOHE uses cookies only to facilitate automated activity, store and track passwords, determine appropriate solicitations, and review navigation patterns. Cookies are not used to disseminate significant information about Users over the Internet or to analyze any information that Users have knowingly or unknowingly provided. Users may instruct their Internet browsers to opt out of accepting a "persistent" cookie and rather accept only a "per-session" cookie, but will need to login each time they visit the site to enjoy the full benefits. If the user declines the attachment of any cookie, the user may not have access to the full benefits of the website. Registration enables the site to better determine members' interest areas and provide the most relevant information. We do not use technology that recognizes a “do-not-track” signal from your web browser.

Your use of our Website will be deemed to be your consent to the placement of cookies on your computer or other devices. If you prefer not to receive cookies through our Website, you can set your browser to either reject all cookies, to allow only “trusted” websites to set them, or to accept only those cookies from those sites you are currently on. Unless you have adjusted your browser setting so that it will refuse cookies, our system may issue cookies when you log on to our Website and use them. If your browser is set to reject cookies, or if your browser notifies you that you are about to receive a cookie and you reject it, then your use of the Website may not be as efficient or as enjoyable as it would be if the cookie were enabled, and some parts of the Website may not work at all.

Disclosing Information to Third Parties

We will not share, rent, sell or otherwise disclose any Personal Information that we collect about you through our Website, except in any of the following situations:

  • You request or authorize the release of your Personal Information.
  • We may use the Personal Information we collect from you to fulfill your requests, manage the Website, communicate with you about membership, registrations, products, services, events and education, and conduct research and analysis. 
  • We may disclose Personal Information that we collect about you to our third-party contractors and payment processors who perform services for us in connection with the Website, or to complete or confirm a transaction or series of transactions that you conduct with us. We may also disclose Personal Information to service providers or suppliers if the disclosure will enable that party to perform business, professional or technical support for us.
  • Disclosures to Third Parties. NADOHE may make member contact information available through the NADOHE Membership Directory to other members using its Web site and to those who register for its conferences. On occasion, NADOHE may also provide limited data to third parties that offer products and services. These limited data include names, job titles, companies and business addresses, but do not include business phone numbers, business fax numbers or e-mail addresses. Users may request NADOHE refrain from disclosing the data it collects to third parties on the membership application form, conference registration form or any other form on which they are providing information. Alternatively, users may contact NADOHE at [email protected]  or 1-800-793-7025 to express their preferences if they determine later that they do not wish to have the information shared.
    • We may disclose Personal Information about you as part of a merger, acquisition or other sale or transfer of the assets or business of NADOHE. We do not guarantee that any entity receiving such information in connection with one of these transactions will comply with all terms of this Privacy Policy.
    • We may disclose Personal Information about you to comply with the law, applicable regulations, governmental and quasi-governmental requests, court orders or subpoenas, to enforce our Terms of Use or other agreements, or to protect our rights, property or safety or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection). We reserve the right to release information that we collect to law enforcement or other government officials, as we, in our sole and absolute discretion, deem necessary or appropriate.
    • We may share aggregated or anonymous information that cannot identify you with third parties. For example, we may disclose the number of visitors to our Website or the number of people who have downloaded a particular document.

Forums, Chat Rooms, and Other Public Posting Areas

Please note that any information you include in a message or post to any chat room, forum, or other public posting area is available to others. WE ARE NOT RESPONSIBLE FOR THE USE BY OTHERS OF THE DATA THAT YOU DISCLOSE IN CHAT ROOMS, FORUMS, AND OTHER PUBLIC POSTING AREAS

Opting Out of Communications

If you no longer want to receive emails from NADOHE on a going-forward basis, you may opt out of receiving emails by clicking the "unsubscribe" link at the bottom of those email you receive or, if you have an online account, you may log in to your account and make changes to your communication preferences.  If you are having difficulty unsubscribing using the above methods, please contact us directly at the email or phone number listed below under Contact.

Please allow ample time for us to process your request. However, please note that even if you opt out from receiving emails, we will send you service-related communications and may need to keep information we have collected about you for record-keeping, research and other purposes. 

Security

To help protect the privacy of data you transmit through our Website, where Personal Information is requested, we use technology designed to encrypt the information that you input before it is sent to us. In addition, we take steps to protect the user data we collect against unauthorized access. However, you should keep in mind that the Website is run on software, hardware and networks, any component of which may, from time to time, require maintenance or experience problems or breaches of security beyond our control.

Please also be aware that despite our best intentions and the guidelines outlined in this Privacy Policy, no data transmission over the Internet or encryption method can be guaranteed to be 100% secure.

While we take steps to protect your Personal Information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your online transactions by not sharing your account information and password with anyone.   NADOHE cannot guarantee the security of any information you transmit to us or from our Website, and therefore you use our Website at your own risk.

Links to Other Websites

Our Website may contain links to other websites; however this Privacy Policy only addresses NADOHE’s use and disclosure of your information collected on our Website, if any. While we try to link only to websites that share our standards and respect for privacy, we are not responsible for the privacy practices of any third parties or the content of linked websites. We encourage you to read the applicable privacy policies and terms and conditions of such parties or websites.

Data Retention

NADOHE will retain information only as long as it is deemed necessary to accomplish the purpose for which it was collected and to comply with its legal and contractual obligations as outlined in this Privacy Policy.

Children’s Privacy

The NADOHE website, and the services NADOHE provides to its users, are not directed to or indented for individuals under the age of 16. We do not knowingly collect personal information from children under the age of 16. If we become aware that a child under the age of 16 has provided us with personal information, we will take steps to dispose of such information. If you become aware that a child under the age of 16 has provided us with personal information, please contact us at [email protected].

Access from Outside the United States

If you access the Website from outside of the United States, information that we collect about you will be transferred to servers inside the United States and maintained indefinitely, which may involve the transfer of information out of countries located in the European Economic Area.  By allowing us to collect information about you, you consent to such transfer and processing of your data.  

EU User Consent

For users of the NADOHE website located in the European Union, NADOHE follows the Google EU User Consent Policy found at this link: http://www.google.com/about/company/user-consent-policy.html. By voluntarily using the NADOHE website, EU users consent to NADOHE’s data collection, sharing, usage, and cookies as described in this Privacy Policy.

EU Data Subjects

This section applies if you are an EU data subject.

Subject to applicable law, you have the following rights in relation to your personal information:

  • Right of access: If you contact NADOHE, we will confirm if we are processing your personal information, and, if so, provide you with a copy of that personal information. If you require additional copies, we may charge a reasonable fee.
  • Right to rectification: If your personal information is inaccurate or incomplete, you are entitled to have it rectified or completed. If we have shared your personal information with others, we will contact them regarding the rectification where possible.
  • Right to erasure: You may ask us to delete or remove your personal information, and we will do so in some circumstances. If we have shared your personal information with others, we will contact them regarding the erasure where possible.
  • Right to restrict processing: You may ask us to restrict or “block” the processing of your personal information. We will notify you before we lift any restrictions on processing. If we have shared your personal information with others, we will contact them regarding the restriction where possible.
  • Right to data portability: You have the right to obtain your personal information from us that you consented to give us.
  • Right to object: You may ask us to stop processing your personal information at any time, and we will do so:
    • If we are relying on a legitimate interest to process your personal information—unless we demonstrate compelling legitimate grounds for the processing; or
    • If we are processing your personal information for direct marketing.
    • Right in relation to automated decision-making and profiling: You have the right to be free from decisions based solely on automated processing of your personal information.
    • Right to withdraw consent: You have the right to withdraw consent regarding data processing of your personal information at any time. This will not affect the lawfulness of processing based on your prior consent.
    • Right to lodge a complaint with the data protection authority: If you have a concern about our privacy policies, including the ways  we have used your personal information, you can report it to the data protection authority that is authorized to receive those concerns.

Governing Law

By choosing to visit our Website or provide information to us, you agree that any dispute over privacy or the terms contained in this Privacy Policy will be governed by the law of the State of Florida. You also agree to abide by any limitation on damages contained in our Terms of Use, or other agreement that we have with you.

Financial Transactions

When you engage in any financial transaction through our Website, you will be asked to provide certain of your financial information, such as your credit card or Moolah account and billing address. Unless you register with the Website, we will only keep this information as long as necessary to complete the transaction or series of recurring transactions authorized by you.

Assignment

In the event that all or parts of our assets are sold or acquired by another party, or in the event of a merger, you grant us the right to assign the personal and non-personal information collected through the NADOHE website.

Changes to this Privacy Policy

We may occasionally amend this Privacy Policy to reflect NADOHE and user feedback, and we reserve the right to make changes to this Privacy Policy at any time and for any reason. The use of your information is subject to the Privacy Policy and Terms of Use in effect at the time of use. The provisions contained in this Privacy Policy supersede all previous notices or policies regarding our privacy practices with respect to our Website. Please check the “Last Updated” legend at the top of this page to see when this Privacy Policy was last revised. We encourage you to check frequently to see the current Privacy Policy to be informed of how NADOHE is committed to protecting your information and providing you with improved content on our Website in order to enhance your experience.

Contact

If you have any questions or comments regarding our Privacy Policy or our Website, please contact us here [email protected] or by phone at 1-800-793-7025.

 

 

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